Paper Cost Calculator
What does a page of paper really cost you?
Printing is the cheap part. Storage rent, hand-written initials and chasing signatures are where the money goes. Start with our conservative defaults, then put in your own numbers and watch the result move.
Your cost per page: Batch Records
On paper
$1.14
With Docufen
$0.54
2.1× cheaper
ROI 111%
You save per month$5,977
You save per year$71,723
Your top 5 cost drivers
- Storage rent over 5 years of retention$0.166
- Travelling to fix reviewer-found errors$0.163
- Handwriting initials & dates$0.117
- Chasing missing reasons for change$0.108
- Ink cartridges$0.075
Notice the cost of storing documents - real estate is very expensive.
Which documents do you want to cost?
The essentials
Four numbers drive most of the result.
pages
Finance can check how much paper is purchased, or ask the leasing company.
$ / hour
pages
Consider the forms and other documents attached.
years
Batch records are typically kept around 7 years.
Fine-tune the detail
Every assumption is editable. Defaults are deliberately conservative - if a number looks low for your organisation, raise it: it is your business case, not ours.
What this calculator does not charge you for
- Training and retraining on Good Documentation Practice after every audit finding
- Someone signing but not telling you until three days later
- Hand-delivering documents that could be one click
- Filing and archiving - estimated at 30 min per document even in non-regulated companies
- Chasing people to fix execution errors, missing parts and clarifications
If anything, the number above is an underestimate.