How it works
- 1Upload your Word logbook and approve it as the master.
- 2Open it to everyone who needs to make entries.
- 3Every entry is signed and time-stamped as the logbook grows.
Problems because of paper
01
Missed and illegible entries
Entries get missed, back-filled later or are hard to read.
02
History lost in the archive
Once a logbook is full it is archived, so its history is hard to find at an audit.
03
No data insights
Entries stay trapped on paper, so they can't be used for trends or data insights.
Two types of digital logbooks (compared to digital systems)
Going digital doesn't have to mean a digital transformation.
| Electronic logbook systems | Word logbooks (Docufen) | |
|---|---|---|
| Your documents | Converted or rebuilt in the system | Your existing Word logbooks, used as they are |
| What changes | Logbooks redesigned in the new system, even when converted automatically, with limits, ranges and permissions to set up, validate and maintain | Nothing: same logbooks and procedures as paper |
| Users | Learn a new system | Make entries in the logbook they already know |
| Adoption | Slow: a build for every logbook | Fast: start with the logbooks you have |
| Setup | Every rule and limit configured up front, before anyone can make an entry | Make entries straight away; add limits and checks later in Docufen Studio (beta) |
Cost and implementation
What it takes to go live, and what your cost grows with.
| Electronic logbook systems | Word logbooks (Docufen) | |
|---|---|---|
| Implementation time | Varies by vendor: weeks to months | 5.7 working weeks, validated. See the case study |
| Licensing cost | Not published: ask your vendor how it's priced | $0 per user (unlimited users). You pay per page completed. |
Everyone on site fills in logbooks. Ask your vendor whether you pay a licence for every person on site.
Not just logbooks
The same approach works for every GxP document you already write in Word.